Week 2

Contensis Training (Internal)
Booked for Monday 23/06/2014: Strathcona G06, 10.00am - 12.00pm

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Meeting with Amanda Lawrance (E-Resources and Serials)

• Are we promoting reading lists?
• Promotion of other resources i.e. Library News, Twitter feed and other embedded social tools
• Can we have chat facilities, perhaps by subject or school to discuss resources, workshops etc.?
• FAQ/chat/questions tool
• What do students want?  AL involved in survey (over the summer?) asking this of students - GET THOSE RESULTS and think about planning further surveys based upon findings
• Amanda, Andy Dodds and Catherin Robertson members of the marketing group - GET SOME ANSWERS RE: BRANDING

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Meeting with Alex Fenlon (LS Copyright)
New legislation means that many more items may be used for illustration for instructional purposes.

• Must be proportionate - i.e. don't use the majority of something
• Must not prevent a commercial sale
• Citations go on the file themselves, or on the page (e.g. Canvas) where featured
• Cutting and pasting is now okay
• Presentations must show how they are either criticism & review and/or being used for instructional purposes e.g. include a question or directive 

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Meeting with Martin Sullivan (AS Web Team)
Three viable options for hosting the Portal front-page

1. On the front-end public-facing website

PROS

• Very public - acts as a good marketing tool

CONS

• VERY difficult to get permissions
• Slow to get things moving
• Staffing might be an issue (maintenance)
• Slow editing process
• Anything geared towards students is discouraged and guided towards the Intranet

2. A page on the Intranet

PROS

• Still public-facing, but is more overtly aimed at students
• Easily edited by LS web editors
• Shortly undergoing a revamp that will allow pages to be tailored to the needs of the dept i.e. colours, layout (?) etc.
• May be able to link to publicly facing content (Articulate Storyline?) and internal Canvas/Libguides pages with ease
• Relatively little external permissions required or red tape to plough through compared to other options
• Can be implemented quickly so we can populate and test functionality early
• May be used as an example to to build a case for one of the other options down the line

CONS

• Until we get access to the new intranet editing tools, we're stuck with green and beige

3. A 'Generic' UoB webpage e.g. Careers Network Internships pages

PROS

• Bespoke look
• Clean and functional
• Doesn't look like standard Intranet page

CONS

• Requires specialists to set up and edit
• Requires approval from Web Action Group (?)
• Much red-tape in setup

OTHER THINGS TO CONSIDER

• Accessibility: transcripts required for all public video content
• Future maintenance of the ASG portal
• How often/when will the ASG be updated - will it remain a static feed to other, changeable pages?
• How are we tracking stats and usage, visits: internal or external, interactions and pageviews? (Ask at visits to other Unis?)

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JISC Netskills course: Intro to Instructional Design

• Began at 9.30am, but was abandoned at 11.30am when the discovery of suspicious packages meant JISC's Newcastle Universiy offices had to be evacuated
• New date to be set
• Contact:  Phil Swinhoe
  Training & Admin Coordinator
  www.netskills.ac.uk
  0191 208 5000
  [email protected]  
• Links added to Instructional Design page

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Meeting with Ellen Shobrook (Careers Network/PSA)

• Get a group together - me, Ellen, Marcus Belben, maybe some members of the MDS and CLAD e-learning teams - to make a case for the use of an expanded range of external software, e.g. Articulate Storyline and gaining further permissions to use other formats than Contensis for sites
• ES to email all materials from JISC BTEC e-learning essentials course 
• Share good practice/updates/lessons learnt via new group of e-learning people around campus

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Meeting with Rob Jones and Darren Marsh (CLAD E-learning team)

To do

1. Contact Paul Edwards (COS?) about template course design 
2. Create template for LS Canvas courses

• Nominate 'champions' from each team
• Meet with champions and content group to talk about template - what goes in etc.
• Produce template example
• Get champions to review and comment
• Show to RJ, DM and PE - any help?
• Consider icon sets
• Consider branding